Paper Lyrics to See You Again Shortcut to 1 Minute Karaoke
Every bit a 100% remote company, we rely on Zoom to communicate with our global team. Today, we're sharing our favorite Zoom tips and tricks to help newly-remote teams become up to speed on video conferencing.
Nosotros build customer support software here at Groove.
Nosotros provide an inbox for client service email collaboration, a knowledge base for cocky-service and training guides, and a reporting dashboard to help our customers scale appropriately.
And we exercise it all as an entirely remote team.
While, we don't have our meetings in a physical conference room, we do see each other every single day.
Our daily video meeting rhythm helps us to stay productive, happy and shut-knit.
Each solar day, we huddle together via video conversation, and the best tool that nosotros've found for this so far is Zoom.
We spend hundreds of hours per year in Zoom. And so time-saving hacks, even if they just save a few seconds, tin brand a meaningful difference in our productivity.
Fifty-fifty if you just use Zoom for the occasional coming together, the tips and tricks we've fallen in love with can still help you have a smoother, more than pleasant experience.
Today, I'yard sharing our favorite Zoom hacks, including keyboard shortcuts, non-obvious settings, integrations, and full general video chat tips.
You'll learn:
- How we salvage hours each yr with shortcuts (e.g., invite someone to a coming together in less than 2 seconds)
- Lilliputian-known integrations that tin make scheduling meetings seamless
- How to actually look better in your video meetings
- And more…
Zoom Keyboard Shortcuts
Use these shortcuts to save time on common tasks in Zoom.
1) Quick Invite
When you're in a meeting, type ⌘Cmd+I (PC: Alt+I) to open up the Invite window.
From the Electronic mail tab, copy the URL, and send it to anyone who y'all want to invite to the meeting.
Or click on Contacts to directly invite a colleague if they're on your contact list.
Note: Run into Tip #10 for an even faster manner to invite others
two) Record Meeting
Recording is a tremendously useful feature in Zoom.
Want to salve key meetings or employee one-on-one'due south? Record them for reference.
Doing an interview and don't want to slow things down by taking notes? Record it and become it transcribed. Nosotros do this for all of our founder interviews.
Just type ⌘Cmd+Shift+R (PC: Alt+R) to start recording whatsoever meeting.
Blazon ⌘Cmd+Shift+P (PC: Alt+P) to pause/resume recording.
3) Share Screen
Screen sharing is one of the key features that Zoom does amend than any other video conferencing platform we tried.
To start a screen share, type ⌘Cmd+Shift+Due south (PC: Alt+Shift+South).
To intermission/resume a screen share, type ⌘Cmd+Shift+T (PC: Alt+T).
4) Mute Audio
Utilise ⌘Cmd+Shift+A (PC: Alt+A) to mute/unmute your sound.
5) Plough Off Video
To rapidly turn video off/on, hit ⌘Cmd+Shift+V (PC: Alt+5).
6) Mute Everyone
Our daily huddles now involve 20 people.
Ambient or background noise can often make it the way of clear communication.
We found this fox where the coming together host can hit ⌘Cmd+Ctrl+One thousand (PC: Alt+Yard) to mute everyone on the telephone call at once.
This shortcut has single-handedly shaved minutes off of our daily meetings.
Zoom Settings
If you fix these settings once, they'll reward you with optimized Zoom meetings forever…
7) Always Mute Microphone
This setting ensures you enter meetings quietly without bringing sudden noise to the call.
You can access Audio Settings directly from a Zoom call by clicking the arrow next to the microphone.
Check "Mute microphone when joining a coming together".
The aforementioned setting exists (and every bit a rule, should always be used) on the mobile app.
8) E'er Turn Video Off
Unless video is a necessity, nosotros've found that turning it off tin can assist increase the clarity of the call.
This particular setting allows you to turn it off when entering a phone call (you tin can always turn it on later)—which is some other helpful way to reduce sudden interruptions.
Y'all tin admission Video Settings direct from a Zoom call by clicking the pointer side by side to the photographic camera.
Cheque "Turn off my video when joining a meeting".
9) Display Names
This is less important when you're chatting with people you know well, only if you employ Zoom to do a lot of sales calls, then this setting will ensure you never accidentally forget the name of the person you lot're talking to.
Go to Settings > Video and bank check "Always display participant'southward name on their videos."
ten) Car-copy Invite URL When Starting a Meeting
The Invite keyboard shortcut is great, but this setting takes things a pace further.
Institute in General settings, this selection makes it super like shooting fish in a barrel to invite people to whatever coming together, without fifty-fifty going through the process of manually copying the invite URL.
11) Enable Shortcuts Exterior of Zoom
This setting will double the power of all of the keyboard shortcuts above, and that's not an exaggeration.
Do you lot frequently have other windows open while in Zoom meetings?
Well, with this setting, you can use your Zoom keyboard shortcuts even when you're in another window.
To turn it on, become to Settings > Keyboard Shortcuts and select "Enable Global Shortcut."
12) Meeting Reminder (Mobile)
When I'chiliad on the get, I don't always know when a meeting is most to start.
On my phone, agenda reminders often become ignored (there are so many of them that it's just too noisy to keep upward). So I set up Zoom reminders to ensure that I never miss an important scheduled meeting.
xiii) Disable Waiting Room
Zoom recently turned on a agglomeration of privacy-related settings by default. 1 of those is the waiting room, which requires you to admit each attendee individually.
Our calls are mostly internal anyway (and information technology can take a while to acknowledge ten+ people individually), then nosotros turned this setting off nether Settings > In Meeting (Advanced) > Waiting room.
(Note: It takes a while to ringlet through all the options on this page, and so we suggest you CTRL+F "waiting room" to notice it chop-chop.)
14) Touch Up My Advent
This is more than on the spectrum of "fun" than "useful," just I love that it'south a characteristic.
In Settings > Video, check "Touch up my appearance," and Zoom will soften the focus on your camera, theoretically minimizing whatever issues with your peel.
Zoom Integrations
Zoom works seamlessly with other products you may already use.
15) Slack
We come across in Zoom, simply we live in Slack.
Which is why the Zoom/Slack integration is so helpful. You tin utilise information technology to start Zoom meetings right from Slack. Just type "/zoom" in Slack to see all the options.
We also use Slack's recurring reminder characteristic to remind our team when the daily huddle is about to start, both five minutes in accelerate and right as the coming together is starting.
To set this upward, just type this into Slackbot:/remind #[roomname] every weekday at ix:55am that Daily Huddle is starting in 5 minutes! [zoom link]
sixteen) Zapier
Zapier connects Zoom with hundreds of other apps, but perhaps the most useful integration of all is scheduling tools.
When you schedule a meeting with someone, whether using Calendly or Google Calendar, rather than following upwardly with that person to send them a Zoom meeting link, or manually updating the calendar invite with the link, you can accept Zapier automatically add your Zoom link to the issue, making meeting scheduling hands-free.
Note: Want more than advice on all things remote work? Subscribe to our electronic mail list!
How to Utilise This to Your Business
We love Zoom, and recommend it to anyone looking for a video meeting tool. I hope these tips help y'all become as much out of it as nosotros exercise.
Soon enough, you'll exist able to meet but every bit easily equally you did in person.
Share these tips with everyone in your organization then no one is left in the dark in this new remote earth. We can all make the transition a bit easier by sharing what we know!
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Source: https://www.groovehq.com/blog/zoom-tips-and-tricks
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